Data protection and privacy policy

Hurstpierpoint Society is a charity based in Hurstpierpoint, West Sussex, United Kingdom. 

This privacy policy sets out how uses and protects personal data which is collected and processed by the Society, as a result of the changes in data protection laws in May 2018. We acknowledge that all personal data handled by the Society will be processed in accordance with current data protection law. 

Types of information processed

  • Indirectly – i.e. through our site’s technology. If you use our website, we may receive your generic location, such as city or neighbourhood, your IP address, browser type, device type, language, access times and settings, and accessed via our internet logs, and 
  • Directly –  i.e. when you provide information on various pages of the website or in completing any membership forms. 

Personal information

You are entitled to know whether we hold information about you and, if we do, to have access to that information and require it to be corrected if it is inaccurate.

Personal information is kept in the following form: 
 –  Cloud based server
 –  Membership Database

Gift aid: Hurstpierpoint Society retains records of members who have made a gift aid declaration in order to reclaim gift aid tax. If you NO LONGER qualify for reclaiming the tax and wish to cancel this, please contact the Membership Secretary.

Only Hurstpierpoint Society will process and have access to personal information and understand that it will also act in line with data protection principles, as follows:

  • Ensure that any personal data is collected in a fair, and lawful way
  • Explain why it is required at the start
  • Ensure that only the minimum amount of information is needed, collected and used
  • Ensure that the information used is kept up to date
  • Ensure that it is kept safely
  • Ensure that the rights that people have in relation to their personal data can be exercised
  • Queries about handling personal data will be dealt with swiftly and politely

What do we do with the data gathered

  • The Society collects information when you voluntarily submit it to us.  It is your decision as to whether you wish to supply it.
  • The Society will use data for your administrative purposes or membership queries, which are described to you at the point of collection.
  • Hurstpierpoint Society may, from time to time, use the information to determine how we can improve our website and make it more effective.
  • To provide appropriate communication of our activities and events by email to those who have opted in to receive updates. Your data will not be shared with a third party, we will not sell, distribute or lease your personal data to third parties.

Links to other websites

This website contains links to other websites (“Third Party Websites”).  However, once you have used these links to leave our site, we do not have any control over other websites and cannot be responsible for the protection and privacy of any data which you may provide whilst visiting those sites not governed by our privacy policy statement.  

The inclusion of any links to third party sites does not imply any endorsement by Hurstpierpoint Society of the material on them, or any association with their operators.


The pages of contain general information only and do not constitute any advice on any specific matter. No liability can be accepted by Hurstpierpoint Society for any action taken or not taken as a result of this information, or views expressed. 

The Society will take appropriate steps to maintain the security of your data, but please also understand that the open nature of the internet is such that data my flow over networks without security measures that may be accessed and used by people other than those for whom the data was intended. 

Please take care of your own information. For security tips when using the internet, WIFI, smartphones and tablets, you can visit

© Hurstpierpoint Society 2019

The contents of the website are the copyright of Hurstpierpoint Society unless otherwise stated.